Inbox
Use this when: someone has added a new request and the team has not reviewed it.
Move it when: the team decides to ignore it, save it for Later, or make it clear enough for Ready.
Quick reference · Team project management
What each status means
Use this guide when moving a task. Everyone should be able to make the same decision.
Later
Use this when: the request is worth keeping but is not planned for this week.
Move it when: it becomes important enough and the team has time to take it on.
Ready
Use this when: the result, responsible person, excluded work, and finish check are clear.
Move it when: the responsible person actually starts working on it.
Doing
Use this when: someone is actively working on the task now.
Move it when: the result is finished or work cannot continue.
Waiting
Use this when: work cannot continue without information, a decision, or an action from someone else.
Add: what is needed, who is needed, and when the team will check again. Return it to Doing when work can continue.
Done
Use this when: someone has used the agreed finish check and the result passed.
Afterwards: if a new need appears, create another task instead of quietly adding more work to this one.
Before moving a task to Ready
- Result: what should change, and for whom?
- Responsible person: who will keep track of it until it is finished?
- Limits: what related work is not included?
- Finish check: what can we see, test, or approve?
- Small enough: can we finish it or show a useful result this week?
Grounded in The Kanban Guide and the Scrum Guide.